Payroll/Accounts Payable Officer

PURPOSE

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At Kimberley College, we strive to create a school environment that is conducive to learning in all aspects of life. The Accounts Payable Officer is primarily responsible for the preparation and payment of creditors. In addition, the Accounts Payable Officer is required to prepare fortnightly payroll plus process PAYG and superannuation payments. The Accounts Payable Officer will also assist with other Finance & Accounts related functions as outlined within this document and as required by the CFO from time to time.

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DUTIES & RESPONSIBILITIES

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Payroll

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• Collecting, calculating, and entering data in order to maintain and update payroll information

• Ensuring all payroll transactions are processed efficiently for the fortnightly payroll

• Preparing monthly, quarterly and year-end financial statements. Determining payroll deductions and liabilities: e.g. workers compensation payments, salary sacrifice

• Resolving payroll discrepancies

• Maintaining payroll operations by following policies and procedures

• Developing ad hoc financial and operational reporting as needed (PPL reconciliation, Salary vs Budget)

• Monthly Super payment through Quicksuper

Accounts Payable

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• Data entry and payment runs when necessary

• Monthly collection and entering approved credit card documents

• Assist in making payments using corporate credit card when necessary

Other Duties

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• Save daily Flexischools sales reports from FOOM software into AR folder

• Update Flexischools for items availability when requested

• Other duties as required by the CFO.

SKILLS, EDUCATON, QUALIFICATIONS & EXPERIENCE

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An employee at this level would be expected to perform work assignments guided by policy, procedure, professional standards and managerial or technical expertise. The employee will also have a strong understanding and application of conditions of employment, the school, the school’s policies and procedures in relation to the work environment and the employees with whom the employee will be working. An employee at this level would typically have completed one of the following relevant qualifications:

Qualifications:

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• Minimum three years’ experience in a similar role 

Skills:

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• Demonstrated ability to communicate, both orally and in writing, in a clear and concise manner

• Demonstrated ability to meet deadlines, determine priorities and organise work to meet objectives and identify and deal with problems

• Demonstrated data entry skills and a high level of accuracy

• Minimum of three years of Accounts Payable and Payroll experience

• Demonstrated ability to work effectively either as an individual or member of a team and relate effectively with staff on all levels

• Demonstrated capacity to effectively manage highly confidential information

• Knowledge and experience of computerised banking procedures • General office skills such as, but not limited to, the use of Microsoft suite programs plus finance and administration database packages

• Possess current driver’s licence

• Possess current Suitability Card (‘Blue Card’) from the Commission for Children and Young People and Child Guardian for working with children (if successful applicant does not currently hold one of these cards, an application form will be forwarded with offer of appointment)

• Possess current First Aid Certificate

• Flexible and able to reprioritise daily tasks to accommodate emergent requests • Vaccination Certificate for Covid-19

PERFORMANCE GOALS:

• Completes tasks on time

• Deals with and builds professional working relationships with Parents, Students and other employees at all times